WHETHER you have done this all before or you are new at it, moving your troop to summer camp and having a great week doesn’t just happen. Like any endeavor, success tends to be proportional to effort. In this section we have listed some recommendations and ideas from Scout troops that have “done it all before”. We hope you will find this information valuable as you plan for your week of camp at Ockanickon.
Adult Leaders In Camp
Two-deep leadership is the rule for any troop outing and the same applies to summer camp. You must provide at least one adult 21 years of age or older and another adult 18 years of age or older during your troop’s entire time at Ockanickon. Leaders are given steep discounts on their stay because of how much help they provide their Scouts. Please remember this necessity as you plan your summer camp week.
Sometime in the spring, many troops hold a special “Summer Camp Meeting” for the benefit of the boys and their parents. The purpose of such a meeting will vary from troop to troop. Here are some possible topics of discussion that would be beneficial for such a meeting.
Getting Summer Camp Commitments from Webelos
If your troop is associated with an established Cub Pack, it is important that you always maintain a healthy relationship with that Pack. Cub Scouts are the primary source for new boy Scouts. To make sure that Webelos crossing over have the opportunity to come to summer camp at Ockanickon, it is important that you start talking to them about summer camp, as soon as possible. Here are some suggested ways to get Webelos signed up to go to summer camp with your troop:
|Invitations Send a special letter to every graduating Webelos Scout inviting them to summer camp with your troop.||Promotions Arrange for your S.P.L. and some Scouts to stop by a Webelos Den meeting, teach a skill and talk-up summer camp.||Blue & Gold Banquets If you’re Cub Pack has a Blue & Gold Banquet plan on stopping by this year with a few Scouts and some camp pictures.|
The task of being a unit leader may seem thankless, but a little bit of planning can help you guarantee a smooth camp stay and make it through to all the thank yous you’ll get (or should get) for your Scouts.
January to March
- Collect Early Camp Fees
- Begin Planning with the Patrol Leaders’ Council
- Prepare Summer Camp Letter to Parents
- Assist Families in need of assistance to fill out and send in Campership forms.
April to June
- Check for program updates
- Medical Forms and Merit Badge Schedules
- Collect Camp Fees
- Arrange for Adult Leadership
- Hold Troop Summer Camp Meeting
- Attend May 2nd, 2015 Leader Meeting
Three Weeks before Arrival
- Submit final unit roster
Unit Roster Forms for Printing: Youth Unit Roster (PDF) – Adult Unit Roster (PDF)
Unit Roster Forms for Electronic Submission: Unit Roster (XLS)
On Arrival at Camp
- Copy of Tour and Activity Plan & Proof of Insurance (if out of council) (The proof of insurance should be obtained via your home council’s service center. It is called “Boy Scout of America Council Accident and Sickness Insurance Plan”.)
- Final Roster (send to Rosters@ockanickon.org or bring a paper form)
- Final Payments be prepared with a troop check and a final youth and adult head count to make this part of check in quick and easy. Questions regarding your statement should be handled before you arrive at camp by calling the council service center at 215-348-7205.
Our camp program is the best around and we structure our fees to make this experience accessible to everyone. Listed below are the camp fees for summer camp 2015. Please note that when your Scouts commit to camp early by paying early we, as a camp, are better able to save them money through better planning.
TROOP PHOTOS: We will take Troop Photos during the Dinner meal on Sunday. 8×10 color photographs and 5×7 color portraits of a Scout or Scout family will be available. All pictures are developed at the Ockanickon Photo Lab with photo proceeds funding the youth photography program. The current price of a 8×10 Troop photo is $TBD and $TBD for a 5×7 individual or family photo. Be ready for camp, bring your order form! The order form is available here as a pdf or here as an doc.
Acceptable Payments for Camp Programs
|Camp Fees||Cash, Check to WCCBSA|
|Golf||Cash, Check to WCCBSA|
|Horseback Riding||Cash, Check to WCCBSA|
|Rafting||Cash, Check to Bucks County River Country|
|Diving||Check to O’Donnel Diving|
|CPR||Cash, Check to WCCBSA|
|Photography Merit Badge||TBD|
|2015 or 2016 Deposit||Cash, Check to WCCBSA, Visa , Mastercard, or Discover|