Q. Can I use last year’s Annual Health and Medical Record with a physical conducted in August 2014 for a summer camp in June 2015?
A. Yes, an Annual Health and Medical Record that contains a valid physical exam can be used to meet your council’s resident camp standards in 2015 as long as it is the current Annual Health and Medical Form. The old versions will be obsolete as of April 2015.
Our current Health Officer is a Registered Nurse with many years of experience. She will be available by phone before and during the season to answer any medical questions or discuss your concerns. She may also be reached at firstname.lastname@example.org. (This email is checked starting in the spring of each year.)
To get an electronic copy of the 2015 BSA Medical Form, click here: http://www.scouting.org/scoutsource/HealthandSafety/ahmr.aspx
Please be patient while the form loads. It has been known to take a while at times. You will need parts A, B, and C.
Medical forms will NOT be returned. Please make copies BEFORE coming to camp.
Anyone who is attending camp MUST have a current, completed BSA Medical form including Parts A, B and C
2015 National Camp School Standards:
“A Current Annual BSA Health and Medical Record (No. 680-001 2014 Printing) with Parts A, B, and C completed within the past 12 calendar months is required for all staff, leaders, and campers while in attendance. Health histories and records of required physical examinations for all staff members, leaders, and campers are on file while in attendance. Medical forms are shared only on a need-to-know basis.”
2015 BSA Annual Health and Medical Record:
-In order to provide better care for its members and to assist them in better understanding their own physical capabilities, the Boy Scouts of America require that everyone who participates at summer camp have an annual medical evaluation by a certified and licensed health-care provider: a physician (MD or DO), nurse practitioner, or physician assistant.
Validity of Health Forms:
An annual health and medical record is valid through the end of the 12th month from the date it was administered by your medical provider. For example, a physical administered March 3, 2014, would be valid until March 31, 2015. The annual health and medical record in use before March 1, 2014, will be valid only until April 1, 2015, and only if it was completed before April 1, 2014. (Source: http://www.scouting.org/scoutsource/HealthandSafety/Resources/MedicalFormFAQs.aspx)
The Annual BSA Health and Medical Record is valid for 12 CALENDAR MONTHS FOR ALL LEADERS AND SCOUTS. All medical forms must be valid through your stay at camp.
*Please Note if your form expires halfway through your week at camp, you must get an updated physical prior to your arrival. Forms are good until the end of the month unless it is on one of the older versions of the health form.
Medical Record Reminder
All physical forms require more than one signature and many blank spaces to complete. During check in our staff will check for the following:
- Type of Form (Must be the current Health Form starting April 2015)
- Physician signature and date
- Parent signature (where appropriate) and date
- Immunization history
- Allergies and chronic conditions
- Current medication
- Any other conditions of which the health officer should be aware
Physicals are merely an overview of a Scout’s health. Remember to ask Scouts how they’re feeling before they come to camp and take appropriate action. Don’t let a sick Scout ruin your troop’s stay. Scouts that miss camp due to illness that purchase the Travmark Camp Insurance or another Cancellation/ Interruption insurance are covered and will receive a refund from the insurance company. Be sure your scouting families know about this insurance and that the camp has a No Refund Policy. Illness, injury, and family emergencies happen, please advise your families on how to protect their investment.
Scouts without Medical Insurance – Scouts are not required to have medical insurance to attend camp. Parents should write “none” in spots on the Medical Record Form that requests insurance information. Failing to do so can greatly delay medical rechecks as most Scouts are not familiar with their medical insurance status.
Scouts with Medical Insurance – Please be sure to complete the appropriate sections of the Medical Record form with the correct information and attach a photocopy of the scout’s insurance card.
Units may have their campers’ medication stored either at the health lodge or units in a unit-provided locking container stored by a unit leader in the unit’s site. In either case, Ockanickon is not responsible to make sure that a camper receives his or her medication or that the medication is taken once dispensed, only that a storage location is provided. Units must specify during medical rechecks if they will be storing and dispensing any of their unit’s medications. If the unit does not specify, the camp will assume that all unit medications will be stored and dispensed from the health lodge.
Medication Stored by Unit
Units who wish to oversee the storage and dispensing of medications to their campers must meet the following requirements:
- All medications must be stored in a lockable container that remains locked except when the unit is dispensing medication.
- All medications will be dispensed by an adult leader.
- Units must bring their unit storage container with them to medical rechecks so the container can be inspected.
- Medications shall be stored in their original containers in the unit storage container.
- A camper shall not bring more than a one week supply of a medication.
- Scouts must take their medicine at their campsite and not in the dining hall or other areas of camp
Units may choose to have some medications stored and dispensed by the health lodge and some stored and dispensed by the unit. Unit leaders overseeing medication storage and dispensing for their unit do not need to be medical professionals. Units do not need to bring common medications like aspirin or acetaminophen, these will be available at the health lodge.
Medication Stored by Health Lodge
During check-in, Scouts with medication will have their medications placed into a gallon size plastic bag labeled with their name, troop number and campsite. There are several stock medications in the Health Office so you do not have to pack basic medication (this does not include over the counter allergy medication). The nurse asks that if someone is on emergency inhalers or has an epi-pen that they provide one for the Health Office and keep one on their person. Storing camper medication is a National Policy, not a choice of Ockanickon, and we are not permitted to allow campers to hold their medications. Exceptions include emergency medications such as an epipen or fast-acting heart medication.
Medications Storage- The Health Lodge has refrigerated storage facilities for medicines that must be kept cold.
Medication Times – Morning medications will be given out from 7:00 AM to 9:00 AM and evening medications will be given out from 7:00 PM to 9:00 PM. Campers who need medication at other times should review their medication schedule with the Health Officer on the first full day of their stay. Each Camper who checks their medication into the Health Lodge will have a medication number written on their bracelet. Campers can speed up receiving their medication by using this number. Troops will receive a list of what campers take medication. Having a leader check with their Scouts that they’ve taken their medication is strongly recommended.
Returning Medications– All medications and the plastic bags will be returned to one adult leader from the Troop on Saturday morning from 7AM to 9AM. Exceptions are made for when the Scout leaves earlier in the week.
Scouts with severe allergies who normally carry an Epipen should do so at all times at camp. If the Scout brings an extra Epipen, this extra unit must be stored in the Health Lodge. Scouts that suffer from an allergy attack must report this to the Health Lodge. Campers may seek treatment for non-emergency food reactions at the Health Lodge.
Camp Menu – Tentative menus will be available at the bottom of the page to aid Scouts with significant dietary needs in planning alternative food for their stay. Please note that the menu may change on short notice as supplies vary and seasonal goods become available. Otherwise, the menu for the day is posted in the Dining Hall and Scouts with allergies should consult this menu to determine what, if any, replacements need to be made at meals. Peanut butter and jelly sandwiches are available at every meal, and every meal has food available beyond the entree. The kitchen can attend to simple menu changes like an uncommon ingredient allergy, the need for a vegetarian alternative, or a common allergy that’s regularly planned around, if properly informed during med rechecks. Scouts who need simple replacements to single or rare ingredients should visit the kitchen counter during meal setup (15 minutes before the meal starts) to inform the kitchen staff of the needed substitution. If this need was reported during med rechecks, the kitchen will prepare a replacement that will be available early in the meal time. Scouts with very stringent food requirements, such as being allergic to large classes of foods or digestive issues, should contact the Health Lodge before the week of their arrival. While the camp will make reasonable efforts to accommodate dietary needs, resources are finite, and campers with stringent dietary requirements may need to bring food to supplement camp’s offerings. This food must be marked with the camper’s name and unit and must be packaged for refrigerated storage. A medium-sized Igloo cooler or large lunchbox can be easily accommodated, anything larger may require special arrangements. Campers who need these special replacements must also inform the kitchen during meal setup (15 minutes before the meal starts) so they may prepare the alternative from the provided food in a timely manner. Please note, picky eating is not a sufficient reason to request alternate meals for a Scout. The Ockanickon Dining Hall efficiently serves nutritious meals to hundreds of campers and staff every week with little extra staff to prepare alternatives. Should a camper need a last minute replacement, an alternative beyond what’s available in the Dining Hall may not be possible. Questions about food allergies may be discussed with the Health Officer prior to your camp week.
All injuries and/or illnesses must be reported to the Camp Health Officer as soon as possible. In the event that an injury requires emergency medical transportation, 911 may be dialed from any phone in camp. Emergency transportation should be requested through the Health Officer or Camp Management if at all possible and/or as soon as possible. Once an emergency has been reported and any initial care has been delivered, the parents or guardians of the injured Scout will be contacted based on the information on the provided health form. If a Scout needs to be transported to receive non-emergency care, this will be done by any parents at camp, followed by a unit leader if no parent is available.
Any camper with a temperature of 101°F or above will be sent home. Temperatures will be taken during medical rechecks and all campers should have their temperature taken before leaving for camp. This may be done by parents at home or by troops at their meeting locations but must be done before you leave for camp. Campers who have a temperature of 101°F or above may return later in the week when their temperature has dropped, but their temperature will be taken when they enter camp property.